Easy Tech TutsHow to Delegate Access to a Google Workspace Users Email, Give Admin Access of Gmail 2026 Easily
By Impran M N
Sharing inbox management with an assistant or team member doesn't have to mean handing over your password. This guide covers setting up Gmail delegation in Google Workspace through the Admin Console or directly from Gmail settings, so another user can manage emails on your behalf. It also explains how to remove a delegate later and what permissions delegated access actually includes.
01Decide who needs delegated access
Identify the assistant, manager, or team member who needs to manage your Gmail inbox without needing your login credentials.
02Set up delegation via Admin Console or Gmail settings
Grant delegated access either through the Google Workspace Admin Console or directly from the user's Gmail settings, depending on your setup.
03Understand delegate permissions and limitations
Review what a delegate can and can't do with the shared inbox, since delegated access comes with specific permission boundaries.
04Remove a delegate when access is no longer needed
Revoke delegated access once it's no longer needed to keep your inbox secure and limit who can manage it.
Frequently asked questions
Can I share my Gmail inbox without giving out my password?
Yes, Gmail delegation lets another user manage your inbox in Google Workspace without ever needing your login credentials.
Who can set up Gmail delegation?
It can be set up through the Admin Console or directly from the individual user's Gmail settings.
What can a delegate actually do in my inbox?
Delegated access comes with specific permissions and limitations, so a delegate's abilities are more restricted than full account access.
How do I remove someone's delegated access?
You can revoke a delegate's access at any time through the same settings used to grant it originally.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
