Easy Tech TutsHow to Write Checks Using QuickBooks Online Easily 2026
By Impran M N
Whether you're paying a vendor, covering payroll, or issuing a refund, writing checks through QuickBooks Online keeps the transaction tied directly to your books. This guide covers how to write checks in QuickBooks Online step by step, including printing tips. It's aimed at small business owners, freelancers, and finance professionals handling regular check payments.
01Access the check-writing feature
Navigate to the checks section within QuickBooks Online to start creating a new check.
02Enter payee and payment details
Select the payee, enter the amount, and choose the correct expense or liability account for the payment.
03Review before finalizing
Double-check the check details for accuracy, including the date and memo, before saving.
04Print the check
If issuing a physical check, use QuickBooks' print settings to align it correctly with your check stock.
05Track and manage payments
Use QuickBooks' reporting to keep tabs on which checks have cleared and which are still outstanding.
Frequently asked questions
Do I need special check stock to print checks from QuickBooks Online?
Yes, QuickBooks-compatible check stock ensures your printed checks align correctly with the software's formatting.
Can I write a check without printing it?
Yes, you can record a check transaction electronically without printing if payment was made another way, like handwritten.
How do I track which checks haven't cleared the bank yet?
QuickBooks' reconciliation and register views let you see outstanding checks that haven't yet cleared your bank.
Is check writing suitable for payroll payments?
Yes, though many businesses also use QuickBooks' dedicated payroll features alongside manual check writing when needed.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
