Easy Tech TutsHow to Get Memo Line to Print on Checks in QuickBooks Online Easily 2026
By Impran M N
Sending a check without an account or invoice number on the memo line often leaves vendors confused about what it's for. QuickBooks Online has a global preference that lets your description text flow through to the printed check stub — you just need to switch it on first.
01Open Account and Settings
Click the Gear icon and select Account and Settings to reach your company preferences.
02Go to the Advanced tab
In the left-hand settings menu, click Advanced, then find the Expenses row panel.
03Turn on the memo preference
Click the Edit pencil and check the box for copying the memo onto check printing layouts.
04Save the setting
Click Save, then Done, to lock in the global preference.
05Test it on a real check
Create a new Check or Expense, type a note in the memo box, check Print Later, save it, then run Print Checks to confirm the text appears on the preview.
Frequently asked questions
Where do I type the note that will show up on the check?
Type it into the memo field when creating the Check or Expense form — that's the text that gets carried through to the printed stub.
Do I need to turn this preference on every time I print?
No, it's a one-time global setting saved in Advanced settings, and it applies to all future checks once activated.
Will this work with Standard check stock too?
The memo copy feature is described as working well with voucher check styles specifically, which tend to have more room for text.
How do I check the memo shows up correctly before printing?
The print preview screen in the Print Checks dashboard shows a live view where you can confirm the text appears neatly before printing.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
