Easy Tech TutsHow to Transfer Funds Between Accounts in QuickBooks Online Easily 2026
By Impran M N
Moving money between business accounts — for payroll, operating expenses, or reserves — needs to be recorded correctly so both accounts reflect the change. This guide explains how to transfer funds between accounts in QuickBooks Online without creating discrepancies. It's for business owners and finance professionals managing multiple accounts.
01Navigate to the transfer feature
Open the transfer function within QuickBooks Online, typically found in the banking or plus menu.
02Select the source and destination accounts
Choose which account the funds are coming from and which account they're going to.
03Enter the transfer amount and date
Input the exact amount and date of the transfer to keep your records aligned with your actual bank activity.
04Avoid common mistakes
Double-check you're not duplicating the transfer if it also appears in your bank feed, which can cause reconciliation errors.
05Confirm both accounts reflect the change
Review both the source and destination account registers to verify the transfer posted correctly on each side.
Frequently asked questions
Does transferring funds between accounts count as income or expense?
No, a transfer moves money between your own accounts and doesn't count as income or an expense.
What happens if a transfer also appears in my bank feed?
You should match the manually entered transfer with the corresponding bank feed transaction to avoid duplicate entries.
Can I automate recurring transfers, like for payroll funding?
Yes, if the transfer happens on a predictable schedule, you can set up a recurring transaction for it.
Is this feature useful for businesses with multiple bank accounts?
Yes, it's specifically designed to help track money moving between operating, savings, or payroll accounts accurately.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
