Easy Tech TutsHow to Track Your Mileage in QuickBooks Online Easily 2026
By Impran M N
Keeping an accurate mileage log matters for both expense tracking and tax deductions, and QuickBooks Online has a built-in way to handle it. This guide walks through turning on mileage tracking and logging trips correctly.
01Turn on mileage tracking
Go to the mileage section of QuickBooks Online and enable tracking for your account.
02Add a vehicle
Set up the vehicle you'll be using for business trips so mileage can be tied to it.
03Log your trips
Enter trips manually or use automatic tracking if you're on the mobile app, marking each trip as business or personal.
04Review mileage reports
Check your logged mileage periodically to make sure trips are categorized correctly for deductions.
Frequently asked questions
Can QuickBooks Online track mileage automatically?
The mobile app can track trips automatically using your phone's location, which you then classify as business or personal.
How do I mark a trip as business versus personal?
Each logged trip has a toggle or setting to classify it, which determines whether it counts toward deductible mileage.
Does mileage tracking work without the mobile app?
You can also manually enter trips through the web version if you'd rather not use the mobile app.
Can I edit a mileage entry after saving it?
Yes, you can go back and edit trip details like distance or classification if something was entered incorrectly.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
