Easy Tech TutsHow to Run QuickBooks Payroll Reports Easily 2026
By Impran M N
Payroll data is easier to review as a report than as a stack of individual pay stubs. This guide walks through generating and customizing payroll reports in QuickBooks so you can quickly extract the numbers you need.
01Open the payroll reports section
Go to Reports and find the payroll category, which lists the different payroll report types available.
02Choose the report you need
Select a report based on what you're reviewing, such as wage summaries, tax liabilities, or deductions.
03Set the date range and employees
Filter the report to the pay period or employees relevant to your review.
04Run and export the report
Generate the report on screen, then export or print it if you need to share or archive it.
Frequently asked questions
What payroll report types are available?
Common options include payroll summary, payroll details, tax liability, and deduction reports, among others.
Can I run a payroll report for a single employee?
Yes, most payroll reports let you filter down to one or a select group of employees.
Do payroll reports show tax withholdings?
Yes, several payroll report types break out tax withholdings alongside gross and net pay.
Can I export payroll reports to Excel?
Yes, payroll reports typically support exporting to Excel or PDF just like other QuickBooks reports.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
