Easy Tech TutsHow to Run Employee Report in QuickBooks Online Easily 2026
By Impran M N
If you need a clear view of your team's data without exporting payroll files line by line, QuickBooks Online's employee reports do the job. This walkthrough shows you where to find the report, how to customize it for the details you actually need, and why it's worth building into your regular routine.
01Open the Reports menu
Head to the Reports section of QuickBooks Online and search for the employee-related report you need, rather than scrolling through the full list.
02Select the employee report type
Choose the specific report format that matches what you're trying to see, whether that's a summary of employee details or activity tied to payroll.
03Customize the filters
Adjust date ranges and employee filters so the report only pulls the people and time period relevant to your review.
04Review and export the data
Once the report looks right, review it on screen or export it so you can share it or archive it for HR records.
Frequently asked questions
Can I filter the employee report by date range?
Yes, you can set a custom date range so the report only reflects the period you're reviewing.
Does this report include payroll amounts?
Depending on the report type you choose, it can include payroll-related figures alongside basic employee details.
Can I save my customized report for later?
QuickBooks Online lets you save custom report settings so you don't have to rebuild the filters every time.
Is this available on all QuickBooks Online plans?
Report availability can vary by plan, so check that your subscription includes the employee reporting features you need.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
