Easy Tech TutsHow to Run a Profit and Loss Statement Report in QuickBooks Online Easily 2026
By Impran M N
A Profit and Loss statement gives you a fast read on how your business is performing, but only if you know where to find it and how to shape it to your needs. This guide covers running the report in QuickBooks Online, adjusting dates and accounting methods, and exporting a clean copy.
01Open the Reports section
From the left-hand sidebar in QuickBooks Online, click Reports to reach the central reporting library.
02Search for the Profit and Loss report
Use the 'Find report by name' search bar, type Profit and Loss, and select it from the dropdown results.
03Set your date range and accounting method
Use the customization toolbar to pick the financial period you want to review, then toggle between Cash and Accrual accounting depending on your reporting needs.
04Run and review the report
Click Run Report to generate your income, cost, and net income figures in a scannable grid.
05Add comparison columns if needed
Click Customize in the top right to append prior-period comparison columns for a clearer sense of trends over time.
06Export or print your report
Use the Export/Print option to save the report as a PDF or send it to a printer for sharing or recordkeeping.
Frequently asked questions
Can I compare this period to a previous one?
Yes, click Customize after running the report and add previous-period comparison columns to see how figures have changed.
Should I use cash or accrual accounting for my P&L?
It depends on your business needs and how your accountant wants your finances reported. QuickBooks Online lets you toggle between both methods before running the report.
Can I save my custom report settings for next time?
Yes, once you've customized the columns and filters the way you like, you can save that configuration as a shortcut for future use.
How do I share this report with my accountant?
Use the Export/Print option to save it as a PDF, which you can then email or upload wherever your accountant needs it.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
