Easy Tech TutsHow to Record Rent Payments in QuickBooks Online Easily 2026
By Impran M N
Rent shows up in QuickBooks Online differently depending on whether you're the one paying it or the one collecting it. This guide covers how to record rent payments accurately in either scenario.
01Determine your role in the transaction
Decide whether you're recording rent as an expense you pay or as income you receive from a tenant.
02Set up the relevant account
Confirm you have a rent expense account, or a rental income account if you're the landlord.
03Enter the transaction
Record the rent payment or receipt, assigning it to the appropriate account and linking it to the correct customer or vendor.
04Set up recurring transactions if needed
If rent is paid or received on a regular schedule, consider setting up a recurring transaction to save time.
Frequently asked questions
Is rent a deductible business expense?
Rent for business space is generally a deductible expense, but confirm the specifics with your accountant.
Can I automate recurring rent payments?
Yes, QuickBooks Online supports recurring transactions, which is useful for a fixed monthly rent amount.
How do I record rent received as a landlord?
Rent received should be recorded as income tied to the tenant, similar to receiving a customer payment.
What if rent includes utilities or other charges?
You may want to split the payment into separate line items if it includes charges beyond base rent.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
