Easy Tech TutsHow to Print General Ledger in QuickBooks Easily 2026
By Impran M N
Your General Ledger is the master record of every business transaction, and QuickBooks Online can compile it into a scannable, print-ready document without you having to manually piece it together. This guide covers finding the report, setting the right date range and layout, and printing or saving it as a PDF.
01Open the Reports section
From the sidebar, hover over Reports and click through to the report library.
02Search for General Ledger
Type General Ledger into the search bar and select it from the dropdown.
03Set your date range and method
Use the customization toolbar to set your financial date range and choose between Cash and Accrual accounting.
04Run and customize columns
Click Run Report, then use the Gear icon in the top right to adjust which columns are visible.
05Print or save as PDF
Click Export/Print, choose Print or Save as PDF, switch your printer to landscape orientation for full column visibility, and review the print preview before printing.
Frequently asked questions
Why should I use landscape orientation for this report?
The General Ledger has many columns, and landscape orientation helps make sure they all fit on the page without getting cut off.
Can I filter the ledger to just one account?
The report customization options let you adjust which columns and details show, which can help narrow the focus of what you're reviewing.
What's the difference between viewing this in Cash versus Accrual?
Cash basis reflects when money actually moved, while Accrual reflects when transactions were recorded, so toggling changes which entries appear.
Should I keep a digital copy in addition to a paper printout?
Yes, saving a PDF backup alongside any physical printouts is a good practice for preserving historical data.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
