Easy Tech TutsHow to Print Employee Report in QuickBooks Easily 2026
By Impran M N
Printed employee reports come in handy for payroll checks, performance reviews, and compliance audits. This tutorial covers how to locate employee reports inside QuickBooks, adjust them to show the fields you need, and get them ready to print.
01Access employee reports
Navigate to the reporting area of QuickBooks and locate the reports related to employees and payroll.
02Customize the report fields
Adjust which columns and details appear, tailoring the report toward payroll, HR, or compliance needs.
03Choose your printing options
Select print settings for the customized report so it comes out formatted correctly on paper or as a PDF.
04Apply reports to HR and payroll workflows
Use the printed report for performance reviews, audits, or record-keeping as part of your regular HR and payroll processes.
Frequently asked questions
Can I customize which employee details show on the report?
Yes, QuickBooks lets you adjust the fields included before printing so the report matches your specific need.
Is this report useful for tax preparation?
Employee reports can support tax preparation and compliance audits by giving a clear summary of workforce data.
Can I save the report as a PDF instead of printing it?
Most print dialogs also let you export to PDF, which is useful for sharing digitally instead of using paper.
Does this work the same for QuickBooks Online and Desktop?
The general steps of finding, customizing, and printing a report are similar, though the exact menu layout can vary by QuickBooks version.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
