Easy Tech TutsHow to Print a Profit & Loss Report in QuickBooks Online Easily 2026
By Impran M N
A Profit & Loss report gives you a clear snapshot of how your business is performing over a given period. This guide covers how to pull that report up in QuickBooks Online, tailor it to your needs, and print it for records or presentations.
01Access the reports section
Navigate to the Reports area of QuickBooks Online and locate the Profit & Loss report from the standard reports list.
02Customize the report
Adjust the date range, comparison periods, and level of detail so the report reflects exactly the timeframe and breakdown you need.
03Review your financial performance
Look over the totals for revenue and expenses to understand profitability trends before finalizing the report.
04Print or share the report
Use the print option to generate a hard copy, or export it as a PDF to share with stakeholders or your accountant.
Frequently asked questions
Can I customize which accounts appear on the report?
Yes, QuickBooks Online lets you filter and group accounts on the Profit & Loss report to match how you want to present the data.
How often should I generate a Profit & Loss report?
Many businesses review it monthly or quarterly, though you can run it for any custom date range as often as you need.
Can I automate regular Profit & Loss reporting?
QuickBooks Online supports scheduling and automation features that can send recurring reports, cutting down on manual work.
Does printing the report affect my saved report settings?
No, printing just outputs the current view; your customized report settings remain saved for future use.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
