Easy Tech TutsHow to Print a Check in QuickBooks Online Easily 2026
By Impran M N
Printing checks directly from QuickBooks Online saves time on vendor payments and reduces manual bookkeeping errors compared to writing checks by hand. This guide walks through the setup and printing process, useful for small business owners and accountants managing recurring vendor or payroll payments.
01Set up check printing preferences
Configure your check printing settings in QuickBooks Online to match the check stock you're using.
02Create the check to print
Enter the payee, amount, and account details for the check you want to issue.
03Preview the check layout
Check the print preview to confirm the layout aligns correctly with your check stock before printing.
04Print the check
Send the check to your printer, using the correct paper to avoid misalignment.
05Record and track the payment
Confirm the check is logged correctly in your records so it's reflected in your accounts and reconciliation.
Frequently asked questions
What kind of paper do I need to print checks in QuickBooks Online?
You'll need check stock compatible with QuickBooks' print templates, which is typically available from QuickBooks or approved suppliers.
What common mistakes happen when printing checks?
Misaligned printing due to incorrect settings or check stock is one of the most common issues to watch for.
Can I automate recurring check payments?
Yes, QuickBooks Online supports setting up recurring payments, which can streamline regular vendor or payroll checks.
Is check printing available on all QuickBooks Online plans?
Check printing is a standard feature across QuickBooks Online plans, though your specific plan may affect available integrations.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
