Easy Tech TutsHow to Pay a Bill in QuickBooks Online Easily 2026
By Impran M N
Staying on top of vendor deadlines gets a lot easier once you know your way around QuickBooks Online's Pay Bills workspace. This guide covers filtering open bills by due date, choosing a funding account, and settling multiple vendor balances in a batch. It's for business owners who want a repeatable process for keeping accounts payable current.
01Open the Pay Bills workspace
From the global create menu, select Pay Bills to launch the payment execution console.
02Choose your funding account
Select the operational checking account or corporate credit card you're using to cover the payments.
03Filter and select open bills
Filter your open bills by due date, then check the boxes next to the specific vendor bills you want to settle.
04Enter payment amounts
Confirm or adjust the payment amount for each selected bill in the ledger grid.
05Choose a payment method and save
Send entries to a print queue for physical checks, or log them as electronic ACH transfers, then save and close to update your ledger.
Frequently asked questions
Can I pay multiple vendor bills at once?
Yes, the Pay Bills workspace supports batch payments, letting you settle several open bills in a single session.
How do I know which bills are overdue?
Run a Vendor Balance Summary report to quickly see unpaid balances and how they're aging by due date.
What's the difference between paying a Bill and writing a Check?
Pay Bills is meant for settling previously entered bills, while writing a Check records a direct payment without a prior bill entry.
Can I print checks directly from QuickBooks?
Yes, you can configure your check printer alignment settings and print physical checks straight from the Pay Bills screen.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
