Easy Tech TutsHow to Extract Working Trial Balance From QuickBooks Online Easily 2026
By Impran M N
A working trial balance helps confirm that your books are accurate before you finalize financial statements. This guide walks through navigating QuickBooks Online, applying the right filters, and extracting the trial balance report you need.
01Navigate to the reports area
Open the Reports section in QuickBooks Online and locate the Trial Balance report from the list of available financial reports.
02Set your filters
Choose the date range and any account filters relevant to the period you're reviewing.
03Extract the trial balance
Run the report to view account balances side by side, which you can then export or print for further review.
04Check for discrepancies
Review the balances to identify any accounts that don't line up as expected, and investigate before finalizing your books.
Frequently asked questions
What is a working trial balance used for?
It's used to verify that debits and credits balance and to catch discrepancies before preparing final financial statements.
Who typically needs this report?
Accountants, financial analysts, and business owners preparing for audits or closing periods commonly rely on the trial balance.
Can this report be automated?
QuickBooks Online allows you to save report customizations and, with some integrations, schedule recurring generation of the trial balance.
How is a trial balance different from a Profit & Loss report?
A trial balance lists all account balances to check accuracy, while a Profit & Loss report summarizes revenue and expenses to show profitability.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
