Easy Tech TutsHow to Edit Vendor Details in QuickBooks Online Easily 2026
By Impran M N
Vendor information changes over time, whether it's a new address, updated contact, or different payment terms. This guide covers how to locate and edit vendor details in QuickBooks Online.
01Open the vendor list
Go to your list of vendors and find the specific vendor whose details need updating.
02Open the vendor's profile
Click into the vendor to view their current contact and payment information.
03Edit the necessary fields
Update the contact details, address, or payment settings that have changed.
04Save the changes
Save the updated vendor profile and confirm the new details are reflected correctly.
Frequently asked questions
Will editing vendor details change past transactions?
No, updating vendor details going forward doesn't alter historical transactions already recorded.
Can I update a vendor's payment terms?
Yes, payment terms are typically editable within the vendor's profile settings.
What if I need to merge two vendor records?
Similar to merging accounts, you can rename one vendor to match another to trigger a merge, though this is a separate process from basic editing.
Can I make a vendor inactive instead of deleting them?
Yes, marking a vendor as inactive removes them from active lists while preserving their transaction history.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
