Easy Tech TutsHow to Edit Invoice Template in QuickBooks Online Easily 2026
By Impran M N
A branded, well-organized invoice reflects professionalism, and QuickBooks Online makes it possible to customize your template without any design software. This guide covers opening the Custom Form Styles console, adding your logo and colors, and adjusting which columns appear on the form. It's for business owners who want their billing to look as polished as the rest of their brand.
01Open Custom Form Styles
Click the Gear icon, then select Custom Form Styles to reach the invoice template console.
02Edit or create a template
Click Edit next to your standard template, or choose New Style and select Invoice to start fresh.
03Update the design tab
Upload your logo, choose a template layout, and select a brand color to apply across your invoice highlights.
04Adjust the content tab
Switch to the Content tab and click into the header, table, or footer sections of the live preview to toggle columns like SKU, quantity, and rate.
05Save and test with a real invoice
Click Done to save your changes, then generate a test invoice and use Print or Preview to confirm everything displays correctly.
Frequently asked questions
Will editing the template affect invoices I've already sent?
No, template changes only apply going forward to new invoices created after the update.
Can I have more than one invoice template?
Yes, you can create multiple custom styles and choose which one to apply when creating each invoice.
How do I reorder the columns on my invoice table?
In the Content tab, drag and drop the field headers in the left sidebar to change the display order.
Can I set a template as my default?
Yes, you can mark a custom style as the default so it's automatically applied to all future invoices.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
