Easy Tech TutsHow to Do Adjusting Entries in QuickBooks Online, Enter Record & View Journal Entries Easily 2026
By Impran M N
Closing out an accounting period often means writing off accrued liabilities or updating depreciation, and QuickBooks Online has a specific way to flag these as adjusting entries rather than routine transactions. This guide covers posting a balanced entry and using the accountant-facing tag to separate it out for reporting.
01Start a journal entry
Click + New, then select Journal Entry under the Other column.
02Set your closing date
In the upper right form field, set the official reporting period closing date.
03Flag it as an adjusting entry
Accountant users can toggle the Is Adjusting Journal Entry? checkbox to tag the entry for auditing.
04Enter your balanced lines
Input the debit value on the first account line, then choose the offsetting account and let QuickBooks auto-populate the matching credit.
05Add a memo, verify, and save
Write a clear explanation in the memo box, confirm the totals balance to zero, then click Save and Close.
Frequently asked questions
What does the Is Adjusting Journal Entry toggle actually do?
It tags the entry so it can be isolated later in accountant-exclusive reports like the Adjusted Trial Balance, separate from routine transactions.
Is this toggle available to all users?
This feature is described as available to accountant-tier users specifically.
How do I view all my adjusting entries after posting them?
Run a Journal report from the Reports panel and filter by transaction type to isolate adjusting entries.
What happens if my debits and credits don't balance?
The entry won't save correctly until the totals reach zero, so double-check the amounts before clicking Save and Close.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
