Easy Tech TutsHow to Deposit Undeposited Funds in QuickBooks Easily 2026
By Impran M N
Payments sometimes sit in an undeposited funds account before they're grouped and moved into your actual bank account. This guide covers how to deposit those funds correctly in QuickBooks, which matters for small business owners and accountants who want clean records and fewer reconciliation headaches.
01Navigate to undeposited funds
Open the section of QuickBooks where payments are held before being grouped into a deposit.
02Select the payments to deposit
Choose which received payments should be grouped together, typically matching how they'll appear on your actual bank statement.
03Confirm the deposit account
Make sure the deposit is being routed to the correct bank account so your records match your real-world banking.
04Complete the deposit
Finalize the deposit so the selected payments move out of undeposited funds and into your bank account register.
05Reconcile against your bank statement
Compare the deposit total to your actual bank statement to confirm everything matches before moving on.
Frequently asked questions
What does the undeposited funds account do in QuickBooks?
It temporarily holds received payments until you group and record them as an actual bank deposit, matching how banks often batch deposits.
Why would a payment show up in undeposited funds?
This typically happens when a payment is recorded but hasn't yet been grouped into a deposit that matches your bank statement.
Can this process be automated?
QuickBooks offers automation features to help streamline deposit workflows, though grouping payments correctly often still requires manual review.
What happens if I skip depositing undeposited funds?
Funds left in that account can cause discrepancies during bank reconciliation, since they won't match your actual bank deposits.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
