Easy Tech TutsHow to Delete a Received Payment That Has Been Deposited in QuickBooks Online Easily 2026
By Impran M N
Deleting a payment that's already been swept into a deposit takes a bit more care than removing a standalone transaction. This guide explains the steps to correctly delete a deposited payment in QuickBooks Online.
01Locate the deposit
Find the deposit transaction that includes the payment you need to remove.
02Review the deposit's contents
Check which individual payments make up that deposit before making any changes.
03Remove the payment from the deposit
Edit the deposit to take out the specific payment, or delete the payment itself if the deposit needs to be undone first.
04Re-reconcile if necessary
If the deposit was already reconciled, review your reconciliation afterward to make sure everything still matches your bank statement.
Frequently asked questions
Will deleting a payment affect my bank reconciliation?
Yes, if the deposit was already reconciled, removing a payment from it can throw off the reconciled balance, so review it afterward.
Can I just delete the whole deposit instead?
You can, but that also removes any other payments bundled into that same deposit, so it's often better to edit rather than delete entirely.
What happens to the invoice after I delete the payment?
The related invoice will reopen and show as unpaid or partially paid once the payment is removed.
Is there a way to avoid needing to delete deposited payments?
Reviewing payments before including them in a deposit can help catch errors early, before reconciliation makes changes more complex.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
