Easy Tech TutsHow to Create and Print Checks in QuickBooks Online Easily 2026
By Impran M N
Printing physical checks for vendor payments in QuickBooks Online involves more than just writing the amount — getting your printer alignment right the first time saves you from ruining check stock. This guide walks through creating a check, queuing it for printing, and using the visual alignment wizard.
01Create the check entry
Click the + New button in the upper-left corner, then choose Check under the Vendors column.
02Fill in payee and expense details
Select your payee, pick the checking account, and map the payment to the correct expense category.
03Queue it for printing
Check the Print later box in the upper-right of the form instead of assigning a check number manually, then save and close.
04Open the print queue
Return to the + New menu and select Print checks under the Vendors column to see your pending batch.
05Align your printer and print
Use Print setup to run a test page on plain paper, adjust alignment against your check stock, then select your pending rows, enter the starting check number, and print.
Frequently asked questions
Why did I need to check the Print later box?
Checking Print later funnels the check into the master batch tray instead of assigning it a check number immediately, which is required for batch printing.
What if my printed checks don't line up with the pre-printed stock?
Run a test page on plain paper, lay it over your check stock, and use the alignment wizard to adjust the grid coordinates before printing for real.
Can I print multiple checks in one batch?
Yes, the print queue lets you select multiple pending rows and print them together in a single run.
Where do I set the starting check number?
The starting check number field appears in the print queue right before you click Preview and print.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
