Easy Tech TutsHow to Create a Project in QuickBooks Online Easily 2026
By Impran M N
Creating a project in QuickBooks Online lets you track income, expenses, and profitability for a specific job or client in one place. This guide walks through setting up a project and using it to keep your work organized.
01Navigate to the projects area
Go to the Projects section of QuickBooks Online, where you can view existing projects or start a new one.
02Create a new project
Enter the project name and link it to the relevant customer so all related transactions are grouped together automatically.
03Track time and expenses
Add expenses, time entries, and income tied to the project as work progresses, keeping everything organized under one record.
04Review project reports
Use the project's built-in reporting to see profitability and overall performance at a glance.
Frequently asked questions
Can I link multiple invoices to one project?
Yes, you can associate multiple invoices, expenses, and time entries with a single project to see the full financial picture.
Is the projects feature available on all plans?
Project tracking is typically included in QuickBooks Online plans aimed at businesses that manage jobs or client work, so availability can vary by subscription.
How do I know if a project is profitable?
The project's report view compares income against expenses and labor costs to show you profitability at a glance.
Can freelancers use this feature effectively?
Yes, freelancers can use projects to separate client work and quickly see how much each project is earning after costs.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
