Easy Tech TutsHow to Change Message on QuickBooks Invoice Easily 2026
By Impran M N
The message on an invoice is often the last thing a client reads before paying, so getting it right can improve both clarity and how professional your business appears. This guide walks through updating invoice messages in QuickBooks, including tips for recurring invoices.
01Access invoice message settings
Go to the invoice customization area in QuickBooks where message fields can be edited.
02Update the message text
Replace the default or existing message with wording that fits the invoice's purpose, such as a thank-you note or payment reminder.
03Apply the message to a specific invoice or as a default
Decide whether the new message should apply to just the current invoice or become the default for future invoices.
04Review before sending
Preview the invoice to make sure the message reads clearly and fits the tone you want for client communication.
Frequently asked questions
Can I set a different message for recurring invoices?
Yes, you can customize the message on recurring invoices separately from one-off invoices to fit ongoing billing needs.
Will changing the invoice message affect invoices already sent?
No, message updates only apply to new or unsent invoices, not ones already delivered to clients.
What should I include in an invoice message?
A good invoice message typically covers a thank-you note, payment terms, or specific details about the service, keeping it clear and professional.
Can I automate invoice messages for different types of billing?
Yes, QuickBooks allows you to set default messages that automatically apply, which can save time on recurring or templated invoices.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
