Easy Tech TutsHow to Change Employee Billing Rate in QuickBooks Easily 2026
By Impran M N
Billing rates change as roles, contracts, and responsibilities evolve, and QuickBooks needs to reflect that accurately. This tutorial shows how to locate and update an employee's billing rate so your invoices and project tracking stay correct.
01Access the employee billing section
Navigate to the employee settings in QuickBooks where billing rates are managed.
02Update the billing rate
Enter the new rate for the selected employee so future billing reflects the correct amount.
03Review your changes
Double check the updated rate against contracts or agreements to confirm accuracy before saving.
04Consider automation for future updates
Look into QuickBooks features that can help streamline recurring billing rate updates going forward.
Frequently asked questions
Will changing an employee's billing rate affect past invoices?
No, updating the rate only applies to future billing; past invoices remain unchanged.
Can I set different billing rates for the same employee on different projects?
Yes, depending on your QuickBooks setup, you can often assign different rates per project or client.
Who has permission to change billing rates in QuickBooks?
This is typically restricted to admins or payroll managers with appropriate account permissions.
Does updating a billing rate sync automatically with client invoices?
Yes, once updated, new invoices generated for that employee's time will use the updated rate.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
