Easy Tech TutsHow to Adjust Inventory Quantity in QuickBooks Online Easily 2026
By Impran M N
Physical stock counts don't always match what's recorded in QuickBooks, whether due to damage, theft, or counting errors. This guide covers how to adjust inventory quantities so your records reflect reality.
01Go to the inventory adjustment tool
Navigate to the inventory quantity adjustment option within QuickBooks Online.
02Select the affected items
Choose the specific inventory items whose quantities need to be corrected.
03Enter the new quantity
Update the on-hand quantity to match your actual physical count or corrected figure.
04Add a reason and save
Note the reason for the adjustment for your own records, then save the change.
Frequently asked questions
Does adjusting inventory quantity affect my financials?
Yes, quantity adjustments can affect your cost of goods sold and inventory asset value depending on the change.
Can I adjust multiple items at once?
Yes, the adjustment tool typically lets you update several inventory items in a single adjustment.
How often should I adjust inventory quantities?
Many businesses do periodic physical counts, such as monthly or quarterly, and adjust as needed afterward.
Will an adjustment show up in inventory reports?
Yes, adjustments are typically visible in inventory valuation and quantity reports for tracking purposes.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
