Easy Tech TutsHow to Add a Journal Entry in QuickBooks Online Easily 2026
By Impran M N
Journal entries let you record transactions that don't fit neatly into regular invoices or bills, such as adjustments or expense allocations. This guide walks through creating a journal entry in QuickBooks Online and common scenarios where they're needed.
01Open the journal entry feature
Navigate to QuickBooks Online's journal entry tool, found within the accounting or transactions area.
02Enter the debit and credit accounts
Select the accounts involved in the transaction and enter the corresponding debit and credit amounts so they balance.
03Add a description for the entry
Include a clear note explaining the reason for the journal entry, which helps with future reviews or audits.
04Review the entry for accuracy
Double-check that debits and credits match and that the correct accounts are selected before saving.
05Save and monitor its effect on your books
Once saved, review your reports to confirm the journal entry reflects correctly across your financial statements.
Frequently asked questions
When would I need to use a journal entry instead of a regular transaction?
Journal entries are typically used for adjustments, error corrections, or allocations that don't fit standard invoice or bill entries.
Do journal entries need to balance?
Yes, the total debits must equal the total credits for a journal entry to be saved correctly in QuickBooks Online.
Can I edit a journal entry after saving it?
Yes, journal entries can be reviewed and edited later if a correction is needed.
Is this feature suitable for beginners?
Journal entries require a basic understanding of debits and credits, so while the QuickBooks interface is beginner-friendly, some accounting familiarity helps.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
