Easy Tech TutsHow to Generate PDF Files From Your Airtable Data Easily 2026
By Impran M N
Airtable's Page Designer extension lets you build a custom document template — invoices, reports, or anything else — and populate it directly from your table records rather than manually copying data into another program. This guide covers installing the extension, laying out your template, and exporting the finished documents as PDFs.
01Open the Extensions directory
Navigate to the Extensions menu in your Airtable base to find available add-ons.
02Install Page Designer
Install the specialized Page Designer block from the extensions list.
03Configure your page layout
Set custom page dimensions, margins, and typography to establish the template canvas for your document.
04Map your fields to the layout
Drag and drop dynamic text and image elements from your table directly onto the document canvas.
05Preview across records
Toggle through individual records to check that live data integrates correctly across your customized layout.
06Export as PDF
Use the system print dialog through the extension to batch export and download your formatted records as PDFs.
Frequently asked questions
Do I need to design a new template for every record?
No, you design the template once and Page Designer populates it dynamically as you toggle between individual records.
Can I include images from my Airtable attachments in the PDF?
Yes, you can drag image fields from your table directly into the document layout alongside text fields.
Is Page Designer included free with Airtable?
Page Designer is available as an installable extension, though access can depend on your Airtable plan tier.
Can I export multiple records as PDFs at once?
Yes, the extension supports batch exporting so you can generate PDFs for several records in one pass rather than one at a time.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
