Easy Tech TutsHow to View Usage Metrics in Power BI - Track Report Views Easily 2026
By Impran M N
It's hard to know whether a report you built is actually being used unless you can see the numbers behind it. This guide covers how to access Power BI's usage metrics so you can track report views and understand engagement patterns. It's useful for anyone responsible for maintaining a library of reports and deciding what's worth updating or retiring.
01Access the usage metrics feature
Open your report in the Power BI service and look for the Usage Metrics option, which pulls together view and interaction data for that report.
02Track report views
Review the report to see how many times it's been viewed, by whom, and over what time period, giving you a baseline sense of engagement.
03Analyze user engagement
Look beyond raw view counts to patterns like which days see the most activity or whether views are concentrated among a small group of users.
04Apply insights to business decisions
Use what you learn to decide which reports deserve more investment, which are underused, and where to focus future development.
Frequently asked questions
Who can see the usage metrics for a report?
Typically report owners and workspace admins have access to usage metrics, though this can depend on permissions set within your organization.
How far back does the usage data go?
Power BI's usage metrics generally cover a rolling recent period rather than unlimited history, so it's best for tracking recent trends.
Can I see which specific users viewed a report?
Depending on your permissions and organizational settings, usage metrics can show user-level detail, though some views are aggregated for privacy.
Does viewing usage metrics affect report performance?
No, checking usage metrics is a separate reporting layer and doesn't add any load to the actual report being analyzed.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
