Easy Tech TutsHow to Export a Power BI Report to PDF (Quick Guide) Easily 2026
By Impran M N
Sometimes stakeholders just need a static, shareable version of your report rather than access to the live Power BI file, and PDF export is the easiest way to deliver that. This guide covers the steps to export a report to PDF and customize the output. It's a quick skill that saves time when you need to send reports by email or for formal documentation.
01Access the report you want to export
Open the specific Power BI report you plan to convert to PDF before starting the export process.
02Choose the export option
Select the export feature within Power BI and choose PDF as your output format.
03Customize the PDF settings
Adjust any available settings, such as page layout or which pages to include, so the PDF matches what you want to share.
04Finalize the export
Complete the export process and save the generated PDF file to your device.
05Follow best practices for sharing
Review the exported PDF before sending it out to confirm the visuals and data appear as expected in the static format.
Frequently asked questions
Will my Power BI report look exactly the same in PDF form?
It's generally close, though some interactive elements won't function since a PDF is a static, non-interactive format.
Can I export just specific pages of a report to PDF?
Depending on the export options available, you can often choose which pages are included rather than exporting the entire report.
Is PDF export available to all report viewers?
Export availability can depend on permissions set by the report owner, so not every viewer may have access to this option.
Can I automate PDF exports on a schedule?
Yes, Power BI supports scheduling exports and distribution in some workflows, which is useful for regular reporting needs.
Why would I export to PDF instead of just sharing the live report?
PDFs are useful for offline sharing, email attachments, and formal documentation where a fixed snapshot is more appropriate than live access.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
