Easy Tech TutsHow to Create a Workspace in Power BI Easily 2026
By Impran M N
Organizing enterprise reports and separating sandbox testing from production data starts with setting up a proper workspace. This guide shows how to create a new workspace in Power BI Service, choose the right license capacity, and assign member roles like Admin, Contributor, or Viewer. It's aimed at team leads setting up a shared reporting hub for the first time.
01Open the Workspaces panel
Sign into Power BI Service and click the Workspaces folder icon in the left sidebar.
02Start a new workspace
Click New workspace at the bottom of the navigation drawer, then type a distinctive name and an optional description.
03Choose license capacity
Expand Advanced settings and use the License capacity dropdown to pick between Fabric, Premium, or standard Pro workspaces.
04Apply and create
Customize brand colors if desired, then click Apply to generate your fresh workspace.
05Assign access and organize
Click Manage access to invite team members with specific roles, and use New folder to organize content for different sub-teams.
Frequently asked questions
What roles can I assign to workspace members?
You can assign Admin, Member, Contributor, or Viewer roles, each with different levels of access to content and management.
What's the difference between Pro and Premium capacity?
Pro licenses require individual user licensing, while Premium Per User or Fabric F-SKU capacities offer expanded features and scaling for larger teams.
Can I organize content into folders inside a workspace?
Yes, the 2026 workspace interface supports sub-folder structures to organize semantic models, reports, and dashboards.
How do I test that my new workspace is working?
Click Upload to push a local report file into the workspace and confirm it loads correctly for your team.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
